Thursday, December 27, 2012

IRS States Refunds Will Be Delayed and Refund Cycle Chart Discontinued -



      “When can I expect to receive my refund?” is the most frequently asked question of a tax preparer. This year your tax preparer may not be able to give you an answer. The IRS is not producing a 2013 IRS e-file refund cycle chart for tax preparers to answer the question. The commonly used chart has been discontinued and Publication 2043 has been dramatically revised due to IRS uncertainty about issuing refunds. The IRS states “In a change from previous filing seasons, taxpayers won’t get an estimated refund date right away.” From a customer service standpoint, this presents a problem in managing your clients expectations. The IRS states that “most taxpayers will have their refunds within 23 days”, a significant delay from recent years.

The delay in issuing refunds is due to a new processing method with an emphasis on fraud. The IRS’s new processing method includes multiple fraud checks based on the information in your tax return. Tax returns will be analyzed for what the IRS calls “Incoming transactions” and placed in a different category for funding. The IRS has not stated what denotes an incoming transaction but it could be anything from a change in dependents to a change in address. “The IRS has fraud filters built into their new system and they don’t truly know what category the tax returns will fall into based on the filters in place at the time of review and how many returns are going to be delayed. Those filters could change throughout the tax season” says Joseph Mahaffey, CPA. “The IRS’s priority has shifted from getting you your refund quickly to fraud prevention and identity theft.”



Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701

Wednesday, December 26, 2012

As Confusion Reigns, IRS Issues Statement To Employers On 2013 Withholding -


It may make good drama to play with the tax laws all the way up to the year end but uncertainty as Congress fiddles means that millions of taxpayers don’t know how to plan for next year. Even worse? Their employers don’t know what to do either.
Payroll withholding for 2013 is already a mess and it’s still 2012. Employers assume that the payroll tax cuts will end (they will, right?) and that nothing new will be pulled out of Congress’, er, hat (*clearing throat*).
In response to the confusion, the IRS has issued the following statement:

"We are aware that employers have questions with respect to 2013 withholding. Since Congress is still considering changes to the tax law, we continue to closely monitor the situation. We intend to issue guidance by the end of the year on appropriate withholding for 2013."


Okay, it’s not much but it’s all they've got. Stay tuned.

Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701


Monday, December 17, 2012

Throwing A Holiday Party That Even Uncle Sam Will Love -


It seems that holiday parties are making a comeback after a few years of austerity-driven cutbacks. According to a survey from Challenger, Gray & Christmas, Inc., 83% of companies are planning holiday celebrations this year, significantly up from a sad 68% in 2011 – but not as many as the halcyon days of the mid-2000s with as many as nine in ten companies throwing holiday bashes. The increase is fairly consistent with my own, admittedly, less scientific research on twitter.
My firm is having a celebration this year, too. We've done one every year with varying degrees of splash, depending on timing, money and circumstances (like most companies). Our celebration this year doesn't include clients – just the firm – and it’s not a party in the boozy/noshy/dance-y sense. Rather, it’s a dinner at a local restaurant with significant others and kids.
Whether it’s a lavish nightclub affair a la Goldman Sachs in 2007arriving at a fancy dinner via private plane or a buffet in the company break room, holiday parties have long been a way of saying thank you to employees for their service. In addition to making employees feel valued and keeping them motivated, there are some tangible tax benefits. Giving employees expensive gifts or cash can result in income tax consequences to the employees since those items are reportable by the employees as income. But the IRS allows you to throw a firm or company holiday party – even a fancy one – with no tax consequences to the employees. And unlike other business lunches and dinners, you don’t have to “talk business” at any time in order to make it deductible to the company.
Notwithstanding the outrageous affairs you've heard about on Wall Street, for a bash to be deductible, the IRS requires that it be reasonable. A company may not deduct expenses for entertainment that are “lavish or extravagant.” According to the IRS, an expense is not considered lavish or extravagant if it is reasonable considering the facts and circumstances. Yes, that means that what be reasonable for Google or Yahoo might not be reasonable for your own company; spending for the event should be consistent with the type and level of company or firm.
At our firm, we’ve run the gamut from an in-house pick-up hosted in the conference room with wine and cheese to a fancy-schmancy affair complete with ice sculptures and a vodka bar to a sit down dinner at a local pub. Each year, we try to think about venue, cost and timing – as well as what works for our employees. For instance, now that more of our employees have kiddos, a cocktail party means that those folks have to find babysitters at peak holiday times (which can be expensive, stressful and – oh yeah, not personally deductible) – hence our family-friendly event this year.
That brings me back to a key point: remember that a holiday party is generally meant to acknowledge the service of all of your employees. Cherry-picking employees for a holiday party is not only inviting a lawsuit from a human resources perspective (ouch!) but a potential tax audit. An invite to the office holiday party should be extended to all employees to avoid the appearance of simply providing entertainment for top level management (the latter would not be 100% deductible). Plus, it’s tacky not to and your mother taught you better.
Finally, check and re-check that guest list. For tax purposes, you can generally only deduct 50% of business-related meal and entertainment expenses. Holiday office parties for employees are excluded from that limit – but if you’re entertaining clients or customers socially (and not to talk business), the 50% limit does apply regardless of whether at your place of business, a restaurant, or other location. Similarly, if you entertain business and nonbusiness individuals at the same holiday party, you must divide your entertainment expenses between the two. This is one of those cases where George Costanza’s fear of “worlds colliding!” makes sense – keep business stuff, business and personal stuff, personal.
Done right, a holiday party can be tax-free to the employees (always appreciated) and tax-deductible to the company. And that makes everybody happy this season.
Just two more important points to consider: no amount of eggnog makes you sound like Michael BublĂ© and “Grandma Got Run Over By A Reindeer” is not funnier the louder you sing it.
Otherwise, go celebrate. Eat, drink and be merry. Happy holidays!


Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701


Celebrate Less Holiday Party Liability -

Taming the Wild Holiday Office Party

Follow these guidelines to reduce your business liability.

While "wild" office parties are less common than in the past, no employer can be completely free from liability. Here are some ways you can help reduce your exposure to legal claims this holiday season:

1.     Review company policies, including non-harassment, sexual harassment, substance abuse, dress code, and wage and hour rules prior to the party.
2.     Remind employees that they are still required to follow all company policies during company functions.
3.     Organize a company luncheon during working hours instead of a dinner party.
4.     Be cognizant of different religions and beliefs and make accommodations as appropriate.
5.     Ensure company officials and management are aware that their responsibilities don't stop during the party.



Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701

Monday, December 10, 2012

2012 Tax Changes for Businesses -


Whether you file as a corporation or sole proprietor here's what business owners need to know about tax changes in 2012.


Standard Mileage Rates 
The standard mileage rate in 2012 is 55.5 cents per business mile driven, 23 cents per mile driven for medical or moving purposes, and 14 cents per mile driven in service of charitable organizations.


Health Care Tax Credit for Small Businesses 
Small business employers who pay at least half the premiums for single health insurance coverage for their employees may be eligible for the Small Business Health Care Tax Credit as long as they employ fewer than the equivalent of 25 full-time workers and average annual wages do not exceed $50,000. The credit can be claimed in tax years 2010 through 2013 and for any two years after that. The maximum credit that can be claimed is an amount equal to 35% of premiums paid by eligible small businesses.


Credit for Hiring Qualified Veterans
The maximum credit that employers can take for hiring qualified veterans in 2012 is $9,600 per worker for employers that operate for-profit businesses, or $6,240 per worker for tax-exempt organizations. See Tax Credit for Employers Hiring Veterans This Year (below) for additional details on this tax credit.


Section 179 Expensing 
In 2012 the maximum Section 179 expense deduction for equipment purchases is $139,000 ($174,000 for qualified enterprise zone property) of the first $560,000 of certain business property placed in service during the year. The bonus depreciation is 50% for qualified property that exceeds the threshold amount.


Please contact us if you need help understanding which deductions and tax credits you are entitled to. We are always available to assist you.



Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701

Sunday, December 9, 2012

3 Ways to Spend Wisely in December -


While in the mode of holiday shopping, consider these 3 tax-smart purchases.

Consider making charitable contributions before year-end both to obtain the maximum tax deduction and to fulfill any charitable programs or commitments you may have established for the year.


Consider paying tax-deductible expenses prior to year-end. Some common examples are real estate taxes, quarterly state or local income taxes, investment-related expenses, and dues. These must be paid by December 31 to obtain a deduction this year. Please call us if you'd like to discuss these deductions further.


If you need a new car, now is a great time to purchase or lease one. Frequently, dealers are anxious to clear out last year's inventory prior to year-end. In making your choice, consider the federal tax (and occasional state tax) advantages for buying fuel-efficient vehicles such as plug-in hybrids and electric vehicles.


If you're one of the rare few who are disciplined enough to create and hold yourself to a budget, December is a great time to evaluate how close your spending went compared to plan for the year. You'll learn lessons from the areas you overspent that will help you create an even better plan for 2013.

For the rest of us mere mortals, recalculate your net worth. Compare it to the value at the beginning of the year. How did you do?


Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701


Saturday, December 8, 2012

2012 Tax Changes for Individuals -


Here's what individuals and families need to know about tax changes for 2012.

From personal deductions to tax credits and educational expenses, many of the tax changes relating to individuals remain in effect through 2012 and are the result of tax provisions that were either modified or extended by the Tax Relief, Unemployment Insurance Reauthorization and Job Creation Act of 2010 that became law on December 17, 2010.


Personal Exemptions 
The personal and dependent exemption for tax year 2012 is $3,800, up $100 from 2011.


Standard Deductions
In 2012 the standard deduction for married couples filing a joint return is $11,900, up $300 from 2011 and for singles and married individuals filing separately it's $5,950, up $150. For heads of household the deduction is $8,700, up $200 from 2011.

The additional standard deduction for blind people and senior citizens in 2012 is unchanged from 2011, remaining at $1,150 for married individuals and $1,450 for singles and heads of household.


Income Tax Rates 
Due to inflation, tax-bracket thresholds will increase for every filing status. For example, the taxable-income threshold separating the 15-percent bracket from the 25-percent bracket is $70,700 for a married couple filing a joint return, up from $69,000 in 2011.


Estate and Gift Taxes 
The recent overhaul of estate and gift taxes means that there is an exemption of $5.12 million per individual for estate, gift and generation-skipping taxes, with a top rate of 35%. The annual exclusion for gifts remains at $13,000.


Alternative Minimum Tax (AMT) 
AMT exemption amounts for 2012 have reverted to 2000 levels and will remain significantly lower than in 2011 unless Congress takes action before year-end: $33,750 for single and head of household fliers, $45,000 for married people filing jointly and for qualifying widows or widowers, and $22,500 for married people filing separately.


Marriage Penalty Relief 
For 2012, the basic standard deduction for a married couple filing jointly is $11,900, up $300 from 2011.


Pease and PEP (Personal Exemption Phaseout) 
Pease (limitations on itemized deductions) and PEP (personal exemption phase-out) limitations do not apply for 2012, but like many other tax provisions, are set to expire at the end of the year.


Flexible Spending Accounts (FSA) 
FSA (Flexible Spending Arrangements) are limited to $2,500 per year starting in 2013 and indexed to inflation after that and applies only to salary reduction contributions under a health FSA. However, IRS guidance issued this year recognizes that the term "taxable year" refers to the plan year of the cafeteria plan, which is typically the period during which salary reduction elections are made.

Specifically, in the case of a plan providing a grace period (which may be up to two months and 15 days), unused salary reduction contributions to the health FSA for plan years beginning in 2012 or later that are carried over into the grace period for that plan year will not count against the $2,500 limit for the subsequent plan year.

Further, the IRS is providing relief for certain salary reduction contributions exceeding the $2,500 limit that are due to a reasonable mistake and not willful neglect and that are corrected by the employer.


Long Term Capital Gains 
In 2012, long-term gains for assets held at least one year are taxed at a flat rate of 15% for taxpayers above the 25% tax bracket. For taxpayers in lower tax brackets, the long-term capital gains rate is 0%.



Individuals - Tax Credits


Adoption Credit 
In 2012 a refundable credit of up to $12,650 is available for qualified adoption expenses for each eligible child. The available adoption credit begins to phase out for taxpayers with modified adjusted gross income (MAGI) in excess of $189,710 and is completely phased out for taxpayers with modified adjusted gross income of $229,710 or more.


Child and Dependent Care Credit 
If you pay someone to take care of your dependent (defined as being under the age of 13 at the end of the tax year or incapable of self-care) in order to work or look for work, you may qualify for a credit of up to $1,050 or 35 percent of $3,000 of eligible expenses.

For two or more qualifying dependents, you can claim up to 35 percent of $6,000 (or $2,100) of eligible expenses. For higher income earners the credit percentage is reduced, but not below 20 percent, regardless of the amount of adjusted gross income.


Child Tax Credit 
The $1,000 child tax credit has been extended through 2012 as well. A portion of the credit may be refundable, which means that you can claim the amount you are owed, even if you have no tax liability for the year. The credit is phased out for those with higher incomes.


Earned Income Tax Credit (EITC)
For tax year 2012, the maximum earned income tax credit (EITC) for low and moderate income workers and working families rises to $5,891, up from $5,751 in 2011. The maximum income limit for the EITC rises to $50,270 (up from $49,078 in 2011). The credit varies by family size, filing status and other factors, with the maximum credit going to joint filers with three or more qualifying children.



Individuals - Education Expenses


Coverdell Education Savings Account 
You can contribute up to $2,000 a year to Coverdell savings accounts in 2012. These accounts can be used to offset the cost of elementary and secondary education, as well as post-secondary education.


American Opportunity Tax Credit
For 2012, the maximum Hope Scholarship Credit that can be used to offset certain higher education expenses is $2,500, although it is phased out beginning at $160,000 adjusted gross income for joint filers and $80,000 for other filers.


Employer Provided Educational Assistance 
Through 2012, you, as an employee, can exclude up to $5,250 of qualifying post-secondary and graduate education expenses that are reimbursed by your employer.


Lifetime Learning Credit 
A credit of up to $2,000 is available for an unlimited number of years for certain costs of post-secondary or graduate courses or courses to acquire or improve your job skills. For 2012, The modified adjusted gross income threshold at which the lifetime learning credit begins to phase out is $104,000 for joint filers, up from $102,000, and $52,000 for singles and heads of household, up from $51,000.


Student Loan Interest 
For 2012 (same as 2011), the $2,500 maximum student loan interest deduction for interest paid on student loans is not limited to interest paid during the first 60 months of repayment. The deduction begins to phase out for married taxpayers filing joint returns at $125,000, and phases out completely at $155,000, an increase of $5,000 from the phase out limits for tax year 2011. For single taxpayers, the phase out ranges remain at the 2011 levels.



Individuals - Retirement


Contribution Limits
For 2012, the elective deferral (contribution) limit for employees who participate in 401(k), 403(b), most 457 plans, and the federal government's Thrift Savings Plan is increased from $16,500 to $17,000. For persons age 50 or older in 2012, the limit is $22,500 (up from $22,000 in 2011). Contribution limits for SIMPLE plans remain at $11,500 for persons under age 50 and $14,000 for persons age 50 or older in 2012. The maximum compensation used to determine contributions increases to $250,000.


Saver's Credit 
In 2012, the AGI limit for the saver's credit (also known as the retirement savings contributions credit) for low-and moderate-income workers is $57,500 for married couples filing jointly, $43,125 for heads of household, and $28,750 for married individuals filing separately and for singles.


Please contact us if you need help understanding which deductions and tax credits you are entitled to. We are always available to assist you.


Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701


Friday, December 7, 2012

STS QuickBooks Tips - Are You Defining Items In QuickBooks Correctly? -




    Figure 1: Clearly-defined items result in precise reports. 

    Obviously, you're using QuickBooks because you buy and/or sell products and/or services. You want to know at least weekly -- if not daily -- what's selling and what's not, so you can make informed plans about your company's future.

    You get that information from the reports that you so painstakingly customize and create. But their accuracy depends in large part on how carefully you define each item. This can be a laborious process, but it's a critical part of QuickBooks' foundation.


    QuickBooks' Item Lineup

    You may not be aware of all of your options here. So let's take a look at what you see when you go to Lists | Item List | Item | New: Service. Simple enough. Do you or your employees do something for clients? Training? Construction labor? Web design? This is usually tracked by the hour.

    Inventory Part. If you want to maintain detailed records about inventory that contain up-to-date information about value, quantities on hand and cost of goods sold, you must define these items as inventory parts. Before you start creating individual records, make sure that QuickBooks is set up for this purpose. Go to Edit | Preferences | Items & Inventory | Company Preferences and select the desired options there, like this:


    Figure 2: QuickBooks needs to know that you're planning to track at least some items as inventory parts. 

    Inventory Assembly. Just what it sounds like; it's sometimes referred to as a Bill of Materials. Do you sell items that actually consist of multiple individual products, services and/or other charges (though you may also sell the parts separately)? If you're planning to track the compilations as individual units, then you must define them as assemblies.

    Non-Inventory Parts. If you don't track inventory, you can set up items as non-inventory parts. Even if you do track inventory, there may be times when you'll want to use this designation. For instance, you might sell something to a customer that they asked you to obtain, but you don't plan to stock it. In that case, QuickBooks only records the incoming and outgoing funds.


    Figure 3: The New Item window looks a bit intimidating, but it's critical that you complete it thoroughly and correctly. We can help you get started. 

    Other Charges. This is a catch-all category for items like delivery charges or setup fees. You can't designate a unit or measure here; they're just standard costs.

    Groups. Unlike assemblies, these are not recorded as individual inventory units. Use this designation when you sell a combination of items together frequently but you don't want them tracked as one entity.

    Discount. This is a fixed amount or a percentage that you subtract from a subtotal or total.

    Payment. Normally, you would use the Receive Payments window to record a payment made. But if your customer has made a partial or advance payment upfront, use this item to subtract it from the total when you create the invoice or statement.


    Figure 4: Use the Payment item to record an upfront remittance. 

    Sales Tax Item. One sales tax, one rate, one agency.

    Sales Tax Group. If a sale requires two or more sales tax items, QuickBooks calculates the total and displays it for the customer, but the items are tracked individually.


    Additional Actions


    The Item menu provides other options for working with items. You can:
    • Edit or delete
    • Duplicate
    • Make inactive
    • Find in transactions and
    • Customize the list's columns.

    Let us know if you're not confident about items you've already created or if you're just getting started with this important QuickBooks feature. Some extra work and attention upfront can save you from hours of back-tracking and frustration--and from reports that don't tell the truth.

    We are your QuickBooks ProAdvisors & financial partners, and we are here to help. Give us a call today.

    Security Tax Services LLC

    North Sound                                       South Sound
    2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
    Everett, WA 98201                             Federal Way, WA 98003
    425.339.2400                                     253.237.0751
    fax 425.259.1099                               fax 253.237.0701

Thursday, December 6, 2012

Tax Due Dates for December 2012 -


    Tax Due Dates for December 2012

    December 12Employees who work for tips - If you received $20 or more in tips during November, report them to your employer. You can use Form 4070.
    December 17Corporations - Deposit the fourth installment of estimated income tax for 2012. A worksheet, Form 1120-W, is available to help you estimate your tax for the year.

    Employers Social Security, Medicare, and withheld income tax - If the monthly deposit rule applies, deposit the tax for payments in November.

    Employers Nonpayroll withholding - If the monthly deposit rule applies, deposit the tax for payments in November.

    Security Tax Services LLC

    North Sound                                       South Sound
    2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
    Everett, WA 98201                             Federal Way, WA 98003
    425.339.2400                                     253.237.0751
    fax 425.259.1099                               fax 253.237.0701

Tax Credit for Employers Hiring Veterans This Year -


Many businesses may qualify to receive thousands of dollars through the Work Opportunity Tax Credit (WOTC), but employers planning to claim an expanded tax credit for hiring certain veterans should act soon because they are only eligible for the credit if the veteran begins work before the new year.

Here are five key facts about the WOTC as expanded by The Veterans Opportunity to Work (VOW) to Hire Heroes Act of 2011.


1. Hiring Deadline: Employers may be able to claim the expanded WOTC for qualified veterans who begin work on or after November 22, 2011 but before January 1, 2013.

2. Maximum Credit: The maximum tax credit is $9,600 per worker for employers that operate for-profit businesses, or $6,240 per worker for tax-exempt organizations.

3. Credit Factors: The amount of credit will depend on a number of factors. Such factors include the length of the veteran's unemployment before being hired, the number of hours the veteran works and the amount of the wages the veteran receives during the first-year of employment.

4. Disabled Veterans: Employers hiring veterans with service-related disabilities may be eligible for the maximum tax credit.

5. State Certification: Employers must file Form 8850, Pre-Screening Notice and Certification Request for the Work Opportunity Credit, with their state workforce agency. The form must be filed within 28 days after the qualified veteran starts work. Some states accept Form 8850 electronically.

Please give us a call if you need assistance filling out Form 8850 or if you'd like more information about the expanded tax credit for hiring veterans.


Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701