Wednesday, October 31, 2012

Happy Halloween!

- We hope you all have a fun and safe Halloween! Don't forget the Candy Tax on your children and grandchildren this year.







Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701



Tuesday, October 30, 2012

Can a Small Business Deduct Candy Given Out for Halloween? -


Halloween is a holiday many people enjoy. Individuals and small business owners often don costumes, pass out candy to trick or treaters and plan parties to celebrate. Many businesses give candy away just for the fun of it, despite the fact that it can entail significant expense. Small business owners may wonder, however, whether they can deduct Halloween candy expenses on their tax returns.

The Basics

If you purchase and pass out Halloween candy as an individual, you cannot deduct it on your business tax return. Likewise, expenses related to Halloween parties do not qualify for deductions. If you own a business, however, you can deduct candy you give out to advertise your business, provided you distribute it at a promotional event for your company or during a business meeting.

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You can create or buy candy wrappers that include your business contact information and company slogan and wrap them around the candy bars you give out at Halloween. Alternatively, you can create Halloween goody bags that contain candy and your business card, flyer, brochure or a magnet advertising your business. In either case, you can deduct the Halloween candy you give out as an advertising expense.

Halloween Parties

You can deduct at least a portion of your expenses for Halloween candy you give out at parties if you use the events to conduct business. For example, this will typically prove a valid deduction if you combine your Halloween party with an open house and spend some of the time promoting your business. Likewise, you can deduct candy expenses if you invite current clients or business associates and discuss your business. The Internal Revenue Service (IRS) does not specify how much time you must spend discussing the business to claim a deduction.

Considerations

Though you can typically deduct entertainment and advertisement-related expenses, including Halloween candy, each tax agency may have different rules for acceptable deductions and deduction amounts. According to the Small Business Administration (SBA), state and local tax laws can differ from federal tax laws, as can the allowable deductions. Check with each tax agency that has jurisdiction over your business as you plan your deductions. In addition to federal taxes, for example, you may also owe state and local business taxes. You must also keep accurate records of your expenses -- which includes preserving all your receipts in case of an audit.

Tax Help

Tax deduction mistakes can prove costly, and in some cases could result in increased tax liability and financial penalties. Errors on your return could even lead to increased risk of an audit. Prepare yourself and avoid errors by consulting with your tax professionals.


   Article originally published on Intuit Small Business Blog

We are your financial partners, and we are here to help. Give us a call today.

Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701

Monday, October 29, 2012

IRS Announces Increase In Annual Exclusion For Gifts, Rest Remains a Mystery -


Nobody has a crystal ball. I’ve sat through presentation after presentation (and given a couple myself) on the state of the federal estate and gift tax for 2013 and beyond. There are all kinds of theories about what might happen. But the reality is, we know very little.
Article originally published on Forbes.com by Kelly Phillips Erb - 10/25/2012
Quite frankly, much of it hinges on what happens in November. And no, I’m not talking about the presidential election. Realistically, although the President may claim to drive policy when it comes to the federal estate and gift tax, he doesn’t. Congress does.
So let’s talk about what will happen if nothing happens. I know that sounds weird… but what I mean is what is slated to happen unless Congress actually proposes – and passes – legislation that alters the schedule.
As it stands today, on January 1, 2013, the federal estate and gift tax law will revert to those which were in effect in 2001. That means that the federal estate tax exemption will only be $1 million (as opposed to the $5 million exemption currently in effect) and the rate for married couples will not be portable. The federal estate tax will top out at 55%. The gift tax exemptions and rates will follow suit.
Practically, that also means a return in state estate taxes. The “pick up tax” or “slack tax” – the amount that tended to be the difference between the federal estate tax state death tax credit and the actual state death tax payable – was phased out in 2005. Without a state death tax credit, the formula used by many states was meaningless, so there was no actual state estate tax payable. Since the state estate tax wasn’t actually repealed and is still on the books in most states, a reversion on the federal estate tax side to the 2001 rates also means a reversion for state estate tax purposes. Pretty crazy, right?
All of this could change tomorrow. Okay, not tomorrow. Congress isn’t in session until mid-November. Even then, you can expect a lot of gloating and not much action. But eventually, say, in December, they’ll do something. Until then, the 2013 rules are soooo 2001.
There is one change taking effect in January 2013 that’s new: the annual gift tax exclusion. The annual gift tax exclusion amount, which is adjusted annually, will be $14,000 for 2013, as announced by IRS last week (it won’t be in hard copy until it hits the Internal Revenue Bulletin 2012-45 on Nov. 5, 2012). That means that taxpayers can make gifts of up to $14,000 per person in 2013 without any federal gift tax consequences (and yes, the per person qualifier means that you can gift up to $14,000 each to one person or a million people without owing a penny in federal gift tax).
As to what else is to come? You tell me… Your guesses?

Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701



Thursday, October 25, 2012

Gun and Ammo Tax Proposal Draws Fire -


And we say there’s no “magic bullet” to fix the economy…
A Cook County official has proposed a surtax on the sale of every bullet and firearm in the nation’s second largest county. The tax was proposed as part of the upcoming budget in an effort to quell escalating gun violence in the Chicago area.
The proposal, which is already under fire (pardon the pun) from gun rights advocates, includes a 5-cent tax on the sale of every bullet and a $25 tax for the sale of every firearm. If it were to pass, the tax would generate about $1 million in annual revenue.
The official behind the bill, Cook County Board President Toni Preckwinkle, believes that the tax will help stem violence in the area, saying, “[t]he violence in Cook County is devastating and the wide availability of ammunition only exacerbates the problem.”
LOCKPORT, IL - JULY 12:  A customer looks over...
 (Image credit: Getty Images North America via @daylife)


Article originally published on Forbes by 
Kelly Phillips Erb
How bad is the violence in the Windy City? As summer wrapped up, homicides were up 31% from 2011. The rate represents a leveling off from a high during the first quarter of the year, where the murder rate was up nearly 60% over the same time period in 2011. And not once but twice in 2012 (February 19 and August 18), violence in Chicago claimed the lives of six people in a 24 hour period. There’s no question that it’s a serious problem.
Many wonder, however, whether taxing guns and ammo is the solution. Preckwinkle says yes, claiming that a third of the guns used in crimes in the county had been purchased legally. It is not clear, however, how many of those guns were used by the original owner to commit crimes, as opposed to those which were stolen or otherwise distributed after the initial purchase.
That’s just the beginning of where Preckwinkle’s proposal is flawed. To be fair, I don't like guns. I don't own a gun and I don't want to own a gun. That said, many of my family and friends do own guns and they own them legally – especially those folks I know in the rural South who use guns to hunt. And I'm willing to bet that those folks aren't the ones driving up homicide rates across the country. In fact, the statistics bear that out – just ask Preckwinkle.
But let’s say – just for the sake of argument – that the guns used in homicides in Chicago (and other murder hotspots around the country, including, sadly, my own Philadelphia) are purchased legally. And let’s say – again for the sake of argument – that the folks who bought those guns are the ones who are pulling the trigger. Does a nickel tax per bullet really make you rethink the choice to kill someone? Is there a genuine thought process that goes on that makes a potential murderer think, “Well, I would kill both of those folks but that extra five cents on the second victim would just be too much? I have to save up this month.” It’s absurd, right? Because the whole notion that tax – especially a disproportionately small tax such as this – would control what would otherwise be illegal behavior is absurd.
There’s no indication that slapping taxes on legal behavior prevents illegal behavior. Taxes on booze don’t stop drunks from getting into cars and killing people (or committing other crimes). So let’s call this tax what it really is: a revenue raiser. It’s a sin tax on gun ownership. Whether that’s fair is another story but at least that rationalization for the tax makes sense. The other – preventing gun deaths – while an admirable goal, is simply ridiculous from a tax policy standpoint.

Wednesday, October 24, 2012

2012 Federal Income Tax Brackets and Marginal Rates -


The IRS has finalized the 2012 federal income tax brackets, but most people aren't concerned with these numbers until next year. Most taxpayers won't need to deal with the 2012 rates until early 2013.
While tax laws are always in flux, and things could change before 2012 tax returns are due in April 2013, the new tax brackets are official. They increase each year due to inflation. I’ll update these tax tables if the IRS announces any changes. For those who like to get a head start on their tax planning, these tables will at least provide a starting point.
Here are the tax tables for 2012, applicable for taxpayers filing by April 2013, still in the distant future. Keep in mind that the “taxable income” used in these tables is not your gross income. Taxable income already has certain deductions removed, like 401(k) contributions.

Married individuals filing joint returns and surviving spouses

If Taxable Income Is:The Tax Is:
Not over $17,40010% of the taxable income
Over $17,400 but not over $70,700$1,740 plus 15% of the excess over $17,400
Over $70,700 but not over $142,700$9,735 plus 25% of the excess over $70,700
Over $142,700 but not over $217,450$27,735 plus 28% of the excess over $142,700
Over $217,450 but not over $388,350$48,665 plus 33% of the excess over $217,450
Over $388,350$105,062 plus 35% of the excess over $388,350
Standard deduction$11,900

Heads of households

If Taxable Income Is:The Tax Is:
Not over $12,40010% of the taxable income
Over $12,400 but not over $47,350$1,240 plus 15% of the excess over $12,400
Over $47,350 but not over $122,300$6,482.50 plus 25% of the excess over $47,350
Over $122,300 but not over $198,050$25,220 plus 28% of the excess over $122,300
Over $198,050 but not over $388,350$46,430 plus 33% of the excess over $198,050
Over $388,350$109,229 plus 35% of the excess over $388,350
Standard deduction$8,700

Unmarried individuals (other than surviving spouses and heads of households)

If Taxable Income Is:The Tax Is:
Not over $8,70010% of the taxable income
Over $8,700 but not over $35,350$870 plus 15% of the excess over $8,700
Over $35,350 but not over $85,650$4,867.50 plus 25% of the excess over $35,350
Over $85,650 but not over $178,650$17,442.50 plus 28% of the excess over $85,650
Over $178,650 but not over $388,350$43,482.50 plus 33% of the excess over $178,650
Over $388,350$112,683.50 plus 35% of the excess over $388,350
Standard deduction$5,950

Married individuals filing separate returns

If Taxable Income Is:The Tax Is:
Not over $8,70010% of the taxable income
Over $8,700 but not over $35,350$870 plus 15% of the excess over $8,700
Over $35,350 but not over $71,350$4,867.50 plus 25% of the excess over $35,350
Over $71,350 but not over $108,725$13,867.50 plus 28% of the excess over $71,350
Over $108,725 but not over $194,175$24,332.50 plus 33% of the excess over $108,725
Over $194,175$52,531 plus 35% of the excess over $194,175
Standard deduction$5,950
-Article originally posted on Consumerism Commentary 



If your confused or have questions, please contact us. We'll help you figure it out. We speak tax, so you don't have to. Give us a call today.

Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701

Tuesday, October 23, 2012

IRS May Report Tax Debts to Credit Bureaus -

Congress is considering allowing the Internal Revenue Service to report on taxpayers’ tax debts to consumer credit bureaus.

The Government Accountability Office provided a report Wednesday to Senate Finance Committee chairman Max Baucus, D-Mont., and Senate Judiciary Committee ranking member Charles Grassley, R-Iowa., on the factors for considering a congressional proposal to report tax debts to credit bureaus. The report noted that millions of individual and business taxpayers owe billions of dollars in unpaid federal tax debts—$373 billion as of the end of fiscal year 2011, including $258 billion in individual debt and $115 billion in business debt—and the IRS expends substantial resources trying to collect these debts.

Unlike many other debts owed to the federal government, tax debts are not directly reported to the credit bureaus that collect and sell information about the credit history of individuals and businesses. The IRS is not allowed to directly report tax debt information to credit bureaus because long-standing federal law protects the privacy of any personally identifiable information reported to or developed by the IRS. The IRS is, however, allowed to file tax liens on some tax debts. Tax liens become part of the public record, which can be picked up by credit bureaus and included in the credit history information they compile
Among the potential reasons for directly reporting tax debt information to credit bureaus are the possibility that it could increase revenue by encouraging tax debtors to pay off their debts and the possibility that it could give the users of credit bureau information a more complete picture of the indebtedness of tax debtors. A proposal could conceivably encompass all tax debts or specify types of tax debts for such reporting. “However, the tradeoffs that directly reporting tax debts to credits bureaus would entail are not well understood, and you asked us to provide information about such tradeoffs by applying our recently published guide for assessing proposals to authorize disclosures of tax information,” said the GAO.
How much of this debt would be suitable to report to credit bureaus could depend on the purpose of the reporting proposal, such as to collect more debts or simply to inform other potential creditors of the existence of tax debts, the GAO noted. Most debts are relatively small in size. Well over half of individuals and businesses with tax debts owed less than $5,000.
However, much of the aggregate debt is concentrated among those owing relatively large amounts. Debts over $25,000 add up to a total of $310 billion. Some debts were in the collection process, where the IRS notifies the taxpayer of the debt, and were subject to dispute by the taxpayer, while other debts were covered by installment agreements. Approximately $60 billion of the debts owed were in these two categories. About $110 billion of the total debt was classified by IRS as uncollectable. IRS files tax liens on some tax debts and these liens are public records that credit bureaus routinely pick up and add to their data. Over half of the total amount owed was subject to liens, cutting across the above categories.
Subject matter experts consulted by the GAO commented that issues surrounding data accuracy, alternatives, and the expected benefits would be among the important factors that Congress might wish to consider in regards to any possible future proposal to report tax debts to credit bureaus.
“One key factor discussed was the need to ensure that any reported tax debt data is accurate and current as this would be important to both credit bureaus and the affected taxpayers, who could be denied credit, employment, or housing based on inaccurate negative information in their credit histories,” said the GAO.
Several subject matter specialists who the GAO spoke to said that it would be important to consider the IRS’s current use of tax liens, which are already known to credit bureaus, as an alternative to reporting debts directly. Another important consideration would be the expected benefits of direct tax debt reporting. These experts suggested that such reporting could yield benefits such as increased revenue collected or reduced tax debt inventory.
However, the National Taxpayer Advocate cautioned that such reporting could cause some taxpayers to choose not to file or file inaccurately if they know they owe money to the IRS.

Article originally posted on AccountingToday
Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701

Monday, October 22, 2012

Using QuickBooks Zero-Dollar Checks to Record Payroll Costs by Job and Class -


If you use an outside payroll service (or payroll software from a source other than Intuit) to process your payroll,using zero-dollar checks may be the easiest way to enter job cost payroll expenses.
One advantage to this method is that it does not require you to subscribe to any of the QuickBooks payroll services, and it does not cost anything to implement. In fact, you can completely turn off the payroll option in the Preferences window and you'll never see any warnings about downloading tax tables or setting up your payroll. However, this method only approximates the payroll costs for jobs and classes, meaning that the amount of payroll expense allocated to each job and class will be based on the average hourly payroll expense of putting one person on any given job.
  1. Using a journal entry, enter the totals for your payroll into the general ledger just as you normally do when using a payroll service. This entry should credit the bank account for net pay, and debit the gross wages, payroll taxes, and other accounts as necessary.
    Journal entry to record payroll from payroll service reports

  2. Compute the average cost incurred to place one person on any given job for one hour. To calculate this amount, you should look at your total payroll expenses for a given period (e.g. last quarter) including payroll taxes and worker’s compensation, subtract all payroll expenses are not job costed (e.g., officer salaries), and then divide by the total number of hours all employees worked on all jobs during the period. For the purposes of this discussion, we will assume the average hourly expense to be $18.00.

  3. Create a Bank account called Payroll Service Clearing. This will be a clearing account used to record the zero-dollar checks for the payroll job costing.

  4. Create an Expense account called Payroll Job Costs.Note: If you have long-term contracts whereby you capture job costs on the balance sheet in an asset account, you should use an Other Current Asset instead of an expense for Payroll Job Costs. Then, continue with the setup and transactions shown in this method.

  5. Edit each existing Service Item in your Item list, making them two-sided Items. Enter “Payroll Costs for Jobs and Classes” in the Description on Purchase Transactions field, enter “18.00” in the Cost field, and enter “Payroll Job Costs” in the Expense Account field. Then click OK to save your changes.
    Edit each service item to include the Payroll Job Costs account and average cost per hour
    Note: This change to your Service Items will have no effect on their use in Sales Receipts or Invoices.

  6. Create an Other Name record (not an Employee record) for each employee.

  7. Enter daily time sheet information for each employee using the Other Name record you just created. On each timesheet, include the Service Item, the name of the job on which the employee worked, and the class (if applicable).
    Detailed timesheets with jobs and classes

  8. Open the Write Checks window and select Payroll Service Clearing from the Account drop-down menu.

  9. Enter the employee’s name (Other Name) on the Pay to the Order of field of the Check. Then press TAB.
    Write Checks window with employee's Other Name in the Pay to the Order of field

  10. QuickBooks will notify you that the name you entered has time sheet data in the file and ask if you want to use this information when creating this check. Click Yes.
    Pay for Time Worked window

  11. Enter 01/01/2007 in the Start Date field and 01/31/2007 in the End Date field. Then click OK.

  12. Select the period for which you want to job cost payroll expenses. If you use this method monthly, enter the beginning and ending date of the month. If you use this method quarterly, enter the beginning and ending date for the quarter.
    Select Time Period window

  13. QuickBooks will then import the timesheet information into the Items tab of the Check, multiplying the number of hours the employee worked by the average cost per hour to place the employee on any given job.
    The Items tab of the Write Checks window with imported time data

  14. Click the Expenses tab and then enter Payroll Costs in the Account field and the amount of the check as a negative number in the Amount field. The net post to the Payroll Service Clearing account and to the Payroll Costs Expense account is zero.
    Use the Expenses tab to zero the amount of the Check

  15. Click Save & Close to record the zero-dollar check.Since you already used a General Journal Entry to update the General Ledger for payroll expenses, payroll liabilities, and bank accounts, it is very important that this check not increase the balance in the Payroll Job Costs expense account. If it did, it would overstate expenses for the period. You must therefore zero-out the amount of the check.

  16. Review the Profit & Loss by Job report to confirm that payroll expenses now show for specific jobs. Be sure to include the date of the Zero Check created above (01/31/2011) in your report.
    Profit & Loss by Job

  17. However, the Profit & Loss Standard report (and the general ledger as a whole) does not show any balance in the Payroll Job Costs account because you zeroed this account out when you recorded the check.
Profit & Loss Standard report

The Accounting Behind the Scenes

Essentially, this method uses a Check as a zero-dollar journal entry that feeds the job cost and class reports. The Items tab increases (debits) the balance in the Payroll Job Costs expense account by $3330.00, allocating the amount over each job and class on which Mike Mazuki worked for the period. The Expenses tab (Figure 11‑124) decreases (credits) the balance in the Payroll Job Costs expense account but does not affect job or class information. The job cost and class reports will therefore show the expenses by job and class, but the net effect on the General Ledger (e.g., the Profit & Loss Standard report) will be zero.
This is an excerpt from the QuickBooks Consultant’s Reference Guide by The Sleeter Group

We are your QuickBooks ProAdvisors & financial partners, and we are here to help. Give us a call today.

Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701

Sunday, October 21, 2012

Donate with Confidence This Giving Season -


GuideStar published a fantastic article on giving this holiday season, and we wanted to pass it on to all of our friends.
Infographic illustrating five tips for giving to charity wiselyNobody wants to give to a sham charity or a nonprofit that's misusing contributions.  Introspection and research are the best ways to protect yourself as a donor.

How to Donate to the Right Nonprofit

  1. Clarify your beliefs and preference.
    • Do this before you open your checkbook, volunteer your time, or look at that letter from a charity.
    • Think about what matters most to you. The environment? Education? Hunger? Animal welfare? Helping sick children? Economic development?
    • Think about where you want to make an impact. In your neighborhood? Region? The nation? Internationally?
    • Ask yourself if you want to support a large or small charity, a new or an old one.
  2. Make sure mission aligns with your vision.
    • Look at a charity's description on GuideStar, on its Web site, in its literature, or on Charting Impact.
  3. Verify the charity's legitimacy.
    • Look the nonprofit up on GuideStar to ensure that it is a legitimate tax-exempt organization in good standing with the IRS.
  4. Do your research.
    • Look for clear descriptions of a charity's mission and programs, goals, and achievements. Are the goals measurable? Does the charity use concrete terms to describe its accomplishments?
    • If you compare charties, be you compare apples to apples. Compare charities that do the same kind of work, especially if you're looking at their finances. The type of work a charity does can affect its operating costs dramatically.
    • Avoid charities that won't share information or pressure you. Reputable nonprofits will discuss their programs and finances, don't use pressure tactics, are willing to send you literature about their work or direct you to a Web site, and will take "no" for an answer.
  5. Trust your instincts.
    If you still have doubts about a charity, don't contribute to it. Instead, find another nonprofit that does the same kind of work and with which you feel comfortable, then make your donation.

Resources for Researching Nonprofits

  • GuideStar—get a complete picture of the nonprofits you're thinking of supporting
  • Philanthropediafind expert reviews and analyses of thousands of nonprofits working in numerous cause areas
  • Charting Impactlearn more about nonprofits' missions, goals, and accomplishments
  • GreatNonprofitsread reviews by beneficiaries, board member, volunteers, and others who have firsthand knowledge about a nonprofit

If you're confused or have questions, please contact us. We'll help you figure it out. Give us a call today.

Security Tax Services LLC

North Sound                                       South Sound
2802 Wetmore Ave, Suite 212           33530 1st Way S, Suite 102
Everett, WA 98201                             Federal Way, WA 98003
425.339.2400                                     253.237.0751
fax 425.259.1099                               fax 253.237.0701